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Meet Attendance and Declaration

Meet Sign-up

Meet declaration (also known as meet sign-up) should be done on a weekly basis and should take a few minutes of your time.  We will send out weekly e-mails to remind you of the deadline to sign your swimmer up for the upcoming meet.

All Swimmers must declare each week that their swimmer(s) WILL participate in the upcoming meet.  In other words, you must sign your swimmer for a meet in order for them to be able to swim in that meet.

Each meet will open 2 weeks before and declaration is due SUNDAY in order to be placed in the Swimtopia seeding system for individual and relay events (instructions below).

Meet Absences

If your swimmer(s) must miss a meet or leave early, please indicated this by Sunday using your online family account. The coaches need this information by the Sunday prior to the scheduled meet. If you find out late that your child cannot attend, please contact a coach as soon as possible.

Swimmer Declaration (attending or not attending)- Complete by Sunday before each Meet

  • Click the green MEET ENTRY tab for the upcoming meet
  • You will be prompted to sign up for job shifts
    • The system will indicate how many shifts you have
    • If you have less than 8, please select “Sign up for job shifts”
  • Below the job prompt is "Your family swim meet status"
    • Your swimmers listed with “attending” or “not signed-up for this meet”
  • Select “edit”
  • Use the drop down to select if you are attending the meet
    • If you select “attending this meet” the relay question will appear
  • Use the drop down menu for swimmer relay availability (7+ only) (please carefully read your options)
    • Available for all relays
    • Arriving late, not available for early relays
    • Leaving early, not available for late relays
    • Not available for any relays
  • You must select the relay option to be placed on a relay
  • Be sure to select SAVE
  • Repeat for ALL your swimmers
  • If you complete these steps your swimmer should appear as “Attending” under “Family meet status”
  • If your status is not correct you didn’t select “save”
  • Repeat to make corrections and for additional swimmers


The scoring system of competitive swimming is based on individual events. Each swimmer is entered in the events prior to the actual start of the meet. Numerous forms are completed, copied, and distributed to meet officials of both involved teams. The coach’s line-ups are building blocks. If your child is a no-show or leaves early without advance notice, it affects not only the individual events that the swimmer was placed in, but also can put relays, which other children are part of, in jeopardy. Failure to give advance notice may result in disqualification for the next meet (and may cause other swimmers to become teary-eyed).

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