Shepherd's Vineyard Killer Whales

Below is a review of job duties and what may be expected of you for each position. Sorry, but no children are allowed to work with you, please leave younger children with another adult while you work.

6&U Parent Note: 6&U swimmers compete in freestyle, backstroke and breaststroke only. They do NOT swim relays or butterfly. Keep in mind you must complete your job shift even if your swimmer is done. Select the shift that works best for your schedule.

Quick Shift Explanation:

First Half Shifts- Events #1-#34 (freestyle relays until 15-18 women’s backstroke)

Second Half Shifts- Events #34-#66- (6&U breaststroke and end with 15-18 relays). This is a shorter shift sine many swimmers don't participate in fly or breaststroke, but you are required to stay until the end.

Full Meet- These jobs require consistency for the meet and can’t be broken into shifts. You are required to stay for the duration of the job. For example, kid pusher, you need to stay until the age group you are working with has completed all events). If you are not able to stay the entire time, please select a half shift option.

Swim Meet Job Descriptions

You must complete your job shift even if your swimmer is done.

Announcer- Announces individual events “Now Swimming and On Deck” so spectators and swimmers can be prepared to swim or watch their child swim. Announce scores, swim records, and advertisements. Filled for 2025

Concessions- Coordinate food trucks for all local swim meets. Filled for 2025

Clerk of Course Assistant- (Home meet only) Stand behind the block and, using the heat sheet, confirm the upcoming heat is ready. You will confirm empty lanes are expected per the heat sheet and make sure swimmers don’t get on the blocks too early. Your focus is only the next heat so they are ready for the starter (behind the block, not on the block). This is for 10 & U only (timers return to the starting side for older kids and will control those swimmers). For consistency, we are hoping to have 2 people commit to doing all the home meets. If not, it will be a sign-up position per meet. Full meet shift ends after 9-10 butterfly.  Filled for 2025

Substitute- You will be placed into any position with an unexpected vacancy or any surprise needs on meet day. Please do not select if you are unable to fulfill ANY position. You can only select this volunteer position once per household per season. 

Hospitality- Delivery waters to all volunteers, coaches, and officials on both teams. You will begin water service at the 9-10 freestyle relay and offer at the beginning of each 9-10 event. Check the coolers behind the coaching tables and refill water/ice if needed. Important: you need to be able to stay until the beginning of 9-10 medley relay to offer water one last time. Full meet

Kid Pusher- Line up and escort swimmers in age group to clerk of course. Remain at clerk of course to assist until all swimmers have completed the event. Swimmers should be ready to swim (caps & goggles) and in order by heat & lane placement. IMPORTANT: You are required to stay until relays are finished for your kid group. Do not take this job if you need to leave early. Relays require all the adults to help split the groups to the two sides of the pool. Full meet shift

Meet Clean up- Help clean up pool after the meet. Meets can end at 9pm or 10pm. Once clean up begins, it usually takes 30-45 min with everyone pitching in. Duties include: removing trash, sweeping, moving chairs, tables, and in general returning the pool back to "normal". You will receive a checklist and work with the lifeguards.

Meet Clean up Lead- delegate tasks to all volunteers to get the pool back together. Filled for 2025

Meet Setup- Get the pool ready for the meet. There is a lot of lifting involved including moving tables and chairs from the deck, setting up for officials & coaches, roping, tents, and announcer equipment. Please wear closed toe shoes and be at the pool no later than 4:10pm. The pool needs to be ready for families by 4:45pm (5pm warmups), this is a quick rush to get things in order. 

Order of Finish Judge- Observes and records the finish for all main events. May stand with opposing team's volunteer to complete the task together. First & Second half shifts

Ribbon Handout - Give each swimmer who wants a participant ribbon for all freestyle heats. Watch each heat and give a heat winner ribbon for all 10 & U races only. first & second half shifts

Runner- Pick up order of finish forms, DQ slips, and Clerk of Course sheets from meet officials during the meet. Deliver to the Meet Administrator sitting behind the starter table. Wear comfortable shoes, as this job keeps you moving around the pool. full meet

Stroke & Turn Judge-*requires training & certification* Verifies that main event heat athletes are swimming each stroke in accordance with TSA rules (swimmer's start, body position, arm stroke, leg kick, stroke order, turns, and finishes). Must complete TSA certification course for proper stroke and turn rules. full meet

Meet Administrator Assistant- Work with the Meet Administrator to confirm proper swimmers are in the heats, enter DQs, or changes to order of finish. Attention to detail is important! You will be able to step away to watch your swimmer. The application is web-based, you will need a computer that can access the internet. Full meet

Timer- Use Time Drop (home meets) or Dolphin system (away meets) to capture swimmer times. The timing system will start with the starter. You will stop the timing fob device when the swimmer touches the wall. We will not be writing swimmer times. TSA rules for 2024 require one person from each team in the lanes. You will be in a lane with a volunteer from the opposing team. Previous experience preferred but not required. Training and instructions are given at a 5:45pm meeting before each meet. first & second half shifts

Please email [email protected] if interested in more information.

And don't forget the season long volunteer needs here.